Proposal 2025-10 – Creation of a Conference Committee for Review of Ballot Proposals 

Submitted by: OK0058 (Oklahoma City, OK, USA) 

Issue: The Conference adopt a policy for ACA World Services that all future proposals from any source for consideration at a meeting of Conference delegates must be reviewed by a Committee of the Conference for analysis and recommendations, and then by the entire Conference delegation for a final decision on proposals to be placed on an agenda. Members of the Conference Committee will be a reasonable number of randomly selected delegates willing and able to serve. 

Background: Current ballot proposal and delegate meeting agenda development processes are driven by WSO Board Committees with little involvement by the Conference of Delegates. This is not in alignment with the Twelve Concepts and is inconsistent with the proper role of the Conference as the voice and conscience of the ACA Fellowship. Under this proposed policy, the Conference will decide which proposals to consider and act upon. WSO will have input, but not control, over the processes by which proposals are selected for the Conference agenda. This Conference Committee will: • organize itself, elect officers, adopt procedures and guidelines; • collect additional information about each proposal; • accurately summarize and describe the issue to be addressed; and, • identify alternatives the Conference may consider as solutions or actions. The Conference will: • consider all information and the recommendations of the Committee, • select the proposals to be considered on its agenda, • discuss and decide on a solution or action on each issue, and • send a recommendation to the WSO Board on each proposal. 

Resources/Implementation: The WSO Board of Trustees will take appropriate measures to implement this policy. 

WSO Analysis: Factors to Consider: As stated above in #9, the WSO Ballot Proposal Committee— composed of volunteers, including Delegates and Trustees—facilitates the process of managing proposals. Today proposals are voted on directly by registered ACA groups worldwide to determine their inclusion on the Annual Business Conference (ABC) agenda. This proposal seems to eliminate the requirement to circulate the Ballot to all registered ACA groups for voting on what is to be placed on the ABC Agenda. At present, guidelines defining the role, responsibilities, and authority levels of Conference Committees have not yet been established by the delegates. 

Reference Links:
Find References linked at the end of the proposal at the ‘clickable links to the Ballot’, at the Ballot Prep Committee webpage at acawso.org/bpc