Treasurer

Posted on by System Administrator Posted in Service

Approved at the April 19, 2021, and amended at the August 16, 2021 ACA SMR GC Business Meeting. Co-Treasurer option approved at the February 26, 2023 Elections Meeting.

Term: 6 months, with an option to renew once for an additional 6 months.

Duties/responsibilities:

Accountable to the SMR Group Conscience Business Meeting, the Treasurer:

  • Is familiar with the SMR Trusted Servants’ Commitment (the basics)
  • Maintains the email address, acamorning.7th@gmail.com – filing important documents, deleting the unimportant, answering questions, thanking donors
  • Establishes systems for the flow of funding
  • Keeps track of 7th Tradition donations
  • Pays for services, such as the Zoom account, a website, group programs
  • Acts as an administrator on website
  • Sends excess funds to an Intergroup* and to the WSO, if applicable
  • Reports to the monthly Group Conscience meeting members, posts reports
  • Oversees the #treasury channel on the Slack workspace
  • May establish a Finance Committee of interested members
  • Initiates treasurer replacement process and trains replacement
  • Remains available to the next Treasurer to answer questions

*If the meeting aligns with an Intergroup

Experience:

  • Two years in 12-step recovery; six months regular attendance at SMR
  • Three months of service, in some form, for the SMR group
  • Previous Treasurer position for another meeting, professional background with bookkeeping or knowledge, skills and experience from volunteering on the Finance Committee and payment software (e.g., PayPal, CashApp)

Suggested practices:

  • As a new Treasurer, update the PayPal account with your contact information and link to your bank account
  • Update the pertinent information associated with the treasury email address, acamorning.7th@gmail.com
  • Utilize the spreadsheet that was created, until a new form is needed
  • Respond promptly to PayPal donations, sending a thank you, either utilizing a template or newly written
  • Send disbursements to WSO at least quarterly, or sooner, when the cash on hand is twice the Prudent Reserve
  • Increase the Prudent Reserve to reflect any new annual financial commitments
  • Identify, train and recommend a person to take over the position